ISPAD 2024 SPEAKER GUIDELINES
The Guidelines below contain instructions to prepare and upload your presentation onsite at the Speakers’ Service Centre. We solicit your cooperation to make your presentations a success by following a few simple rules listed below.
PREPARING YOUR PRESENTATION / BEFORE THE CONFERENCE
To ensure that the technical aspects of the session run smoothly, all presentations should be prepared according to the guidelines below:
- Your presentation slides must be in Microsoft PowerPoint
- Your presentation slides must be in landscape orientation with a 16:9 slide format; you may use the Presentation template saved here
- Avoid the use of non-standard Windows fonts or language-specific fonts.
Compatibility with Apple / MAC: (Windows users please ignore)
On Max OSX, please use PowerPoint® and save your presentation as “.PPTX”
Your PowerPoint® version MAC presentation should respect the following conditions:
- Pictures should be in jpeg, png and not pict.
- Fonts used should not be specific to MAC OSX. Please use Windows fonts only (Arial, Calibri, Times New Roman, Symbol…).
- For video files, use preferably mp4 or .avi or wmv but not the native Mac format Mov (QuickTime).
- Do not copy and paste the images from another application, please use the “insert image or video from a file” functionality from PowerPoint® (format JPG or PNG).
- Check your presentation on a Windows computer.
- Please note that your slides should not exceed 200 MB
ON THE DAY OF YOUR PRESENTATION
Speakers’ Service Centre (SSC)
Please proceed latest three hours before the beginning of your session to the SSC to upload your presentation.
The SSC is located on the first floor in room 1.12. and is open as follows:
Tuesday, October 15 17:00 – 19:00
Wednesday, October 16 07:00 – 18:30
Thursday, October 17 07:30 – 18:00
Friday, October 18 07:30 – 19:00
Saturday, October 19 08:15 – 13:15
- Please keep your presentation and any associated video files in one folder named with your FIRST NAME_LAST NAME and save an easily accessible backup of your presentation elsewhere. If you are in the first session of the day, then please ensure your presentation is loaded on the day before. Please make sure that your presentation is saved as follows FIRST NAME_LAST NAME to facilitate its allocation!
The SSC staff is there to help you to upload and test your presentation. They will not be able to create or modify presentation content for you.
Interactive Slides
To create more interactivity in your presentation, you have the possibility to incorporate a poll during your presentation.
- The ISPAD App provides a voting and polling function which enables the audience to actively participate in your poll in the room! Should you wish to embed a question/poll into your presentation, please send your question(s) to ispad-abstracts@kit-group.org not later than October 9 with the mention of Session title, presentation title and day, time and room of your session.
- On the day of your presentation, please make sure that you also have downloaded the ISPAD App on your mobile device to follow the result of your live poll! The chairs of the session should also be able to read the results on their chairmen’s laptops.
ONSITE AT THE CONGRESS CENTRE
Please reach your session hall during the break before your session, at least 10 minutes before the start of the session and introduce yourself to the Chairs and staff at the AV Console.
Your presentation will be opened and launched on screen by the AV staff when it is your turn to speak. You will be able to see your slides on the laptop on the lectern and browse through them with a presenter/laser pointer. Should you have any problem, you can ask the room technician to take over the control of your presentation at any time.
Please note that speakers cannot load their presentations in the session rooms, nor can they connect their own laptops directly to the hall projector!
Should you have any questions regarding the scientific program itself, please do not hesitate to contact us at ispad-abstracts@kit-group.org.
Looking forward to meeting you soon!
With Best Wishes,
Your ISPAD 2024 Conference Secretariat
